How To Download And Set Up an FTP Program

There are a number of things about designing and building your own website which cause confusion and uncertainty to those who are new to this activity. FTP, which stands for File Transfer Protocol, is one of those things that always seems to confuse and intimidate people who are new to website design. Part of this confusion is probably because the full name ‘File Transfer Protocol’ seems to shed no light on understanding what it is, what it does, or what it is used for. In this article I shall attempt to shine a light on this mysterious creature and take the reader through the process of downloading and installing a free and popular program to make FTP available to them.

First, to shed some light on the name ‘FTP’, or File Transfer Protocol’: the word ‘Protocol’ is used in it’s usual everyday sense that it is a set of rules or guidelines by which something is done. So, simply put, a File Transfer Protocol is a set of rules or guidelines by which files can be transferred from one computer to another over the internet or a network. This sometimes doesn’t make any sense to people who don’t understand computers because they don’t realize that many different computers use many different codes. If you have a file on one kind of computer and you want to use it on another kind of computer then without a set of guidelines, or a ‘protocol’, to ‘translate’ the file from one computer to another it would not be possible. FTP is a form of code which helps you when you move a file from one computer to another. Think of FTP as a ‘translator’ or ‘interpreter’ working in the United Nations so that all the different countries can talk to each other and settle their differences.

And that’s it: simple isn’t it? Often people don’t believe it is quite as simple as that but it is. There is nothing else to understand about FTP unless you are about to start programming, which you’re not.

The other thing that helps to make FTP appear confusing and complex is the fact that you often use a program to do it: These are called ‘FTP Clients’. FTP Clients manage the ‘translation’ from one computer to another and will allow you to upload files, which is to send files to the server; or download files, which is to get files from the server. They will also allow you to make changes to files on the server. FTP and the FTP Client are essential ingredients of a web designer, or website owner’s toolkit. There are very many different designs of FTP Clients, many are free and many will cost money to buy. Many operating systems have an FTP client integrated within them and browsers such as Firefox have an FTP client which can be installed and used as part of the browser. You will need to have an account with a web host before using an FTP Client, but so long as you do have a web hosting account then you can use an FTP Client to transfer your site and all your files to the web host, and back again.

One of the most popular free FTP Clients is ‘FileZilla’; it is easy to download and use and, if you are using Windows XP, then I can take you through the steps – although I doubt they are very different if you are using another operating system. I am using Firefox 2, and so if you are using any other browser there may be some slight differences, but nothing major:

The simplest way to download Filezilla is to go to the Google search page and type ‘download.com filezilla’ into the search field and the very top result will be for Filezilla at the download.com website. Click on the link and you will see the name of Filezilla with a big blue link below it saying ‘download now’. Click that and a small window will appear with a button saying ‘save file’ – click to save the file and you will download the software automatically. It will take a few seconds to download.

Now look for the new icon on your desktop; it will be called ‘Filezilla set up’ or something similar. Double click the icon. The first thing you will see is a small window asking you to select your language, make sure it says English (or whatever your preferred language is) then click the ‘ok’ button. A license agreement window will appear; click ‘next’. The next page will ask you to ‘choose components’ – ion most cases the defaults are perfectly ok for most installations so I suggest you agree with the selection and click ‘next’. You will now be asked where you want to install the software, in most cases the default location is your program folder, which is fine; if you want to install it elsewhere then type the location in here, otherwise just click ‘next’. You will now be asked to choose a start menu folder, again, the default will be fine, click ‘next’. You will now be asked to decide on some general settings, if you are using a shared computer then select ‘use secure mode’ otherwise leave all settings as they are and click ‘Install’. The software will now be installed onto your computer; this will only take a few seconds and then you will be asked to close the window – click ‘close’.

You will now have a new icon on your desktop, coloured maroon and blue with a big ‘FZ’ on it and called ‘Filezilla’. You can put the original download file into your recycle bin and delete. Double click the new icon to start your FTP Client.

To use the FTP Client to transfer files between your computer and your web host you will first have to set it up. After double clicking to start up the FTP Client, click on the ‘File’ menu and select ‘Site Manager’. A new window will appear, find the button which says ‘new site’ and click it. A folder will appear in the main area of the window, type the name of your site into the new folder which appears.

Get your login details for your web host, because you’ll need them now. Under ‘Host’ type in the FTP address of your website; this will be a website address beginning with ‘ftp’ in a format such as: ftp.siteforge.net or else it will be a number series in a format such as: 88.88.888.88 – either will do. If the boxes below are greyed out then your site manager is set to anonymous login. To input your login details deselect ‘anonymous’ and select ‘normal’ for Logon and input your username and password for accessing your web host. You can now click ‘connect’ and your FTP Client will connect to your web host and you can upload or download files for your site.

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