How to Organize a Youth Group Field Trip

Youth group field trips don’t plan themselves, unfortunately. Whether you are planning a trip across the street or to another state or country, the key to success is anticipating things not going according to plan. Children will get sick, someone will leave something at home and rain will fall. Remember to anticipate these events and have fun planning.

Youth Group Fund Raising

No trip can happen without some sort of funding and the more funding available, the more options you will have for activities and outings. The key to youth group fundraising is keeping your expenses down so that your profit is higher. If you spend everything that you make, the fundraiser has served no purpose. Determine how much money you will need to have a successful trip. What items can be paid for with current funds and what needs additional funding?

Find out where your students strengths lie. Are they good sales people, do they like to bake, are they hard workers. Use these skills to your advantage. Car washes bake sales and donations are traditional methods for raising money, but maybe you want to be more creative. Organize a parents’ day out if your group is made up of older children. Have families bring their children to a location and charge a set, low rate for each child.

Have the older children in charge of one or two children for the night and allow them to “baby-sit”. This is a great way to not only raise money but also help parents with a night off and your students with networking for weekend babysitting jobs. Be sure to inform the community around you of your fundraiser and what the money is being used for.

Youth Group Icebreakers

Youth group icebreakers are a great way to set the tone for a day of fun and interacting with new people. Icebreakers create a sense of community and build common ground between people that may have never met before. Remember when planning icebreakers to choose something that everyone will have to participate in. Choose games that require each person to participate to avoid wallflowers sinking into the background. Have leaders participate as well to create a sense of fun and comradeship.

Easy Step By Step Instructions For Organizing a Youth Trip

• Set a specific goal for fundraising. Include all costs and expenses that may come up.
• Have students in your youth group brainstorm ideas for fundraising. If they are invested in the idea, they are more likely to be invested in the result.
• Advertise fundraising events in your community. The more people that come, the more successful your event will be.
• Divide students into planning groups to help plan the event and the fundraising.
• During the field trip, start the day with an icebreaker to get students ready to interact with one another.
• Have a clear time frame of when you will arrive, leave, etc. Give yourself enough time to really stick to your time frame.

Warnings, Advice, and Suggestions When Organizing a Youth Group Trip

Plan for the unexpected. The more well prepared you are the smoother the trip will be and the more fun everyone will have.

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